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Input Your Gym Inventory

Setting up the gym inventory begins with adding equipment items in bulk and individually. Follow these steps to add new equipment accurately to ensure it is fully integrated into EGYM Genius for personalized workout planning.

Before you start

Before you begin adding equipment to your Gym Inventory, we highly recommend you first create a complete list of all of the equipment in your gym, including the vendors, vendor lines, and equipment types. This will make the setup process much smoother and quicker.

Navigate to the gym inventory

  1. Go to the EGYM Business Suite.

  2. In the top menu, go to Settings.

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  3. If you have multiple facilities, make sure the correct one is selected from the drop-down menu.

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  4. In the left panel, click on Gym Inventory.

    Gym_Inventory_page.png

  5. Now, you can start adding equipment.

Note

Screens may vary depending on your gym's setup (for example, features like Wellpass or Gameday may not be available).

Supported equipment types

In the gym inventory, there are five types of equipment you can add:

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  • Strength Machines: machines designed for resistance-based training, such as EGYM Smart Strength machines, weight stack machines, and plate-loaded equipment.

  • Cardio Machines: machines designed for endurance and cardiovascular training, such as treadmills, ellipticals, and bikes.

  • Flexibility Machines: machines designed for improving range of motion, such as EGYM Smart Flex machines.

  • Free Weights: equipment designed for versatile and customizable strength training, such as dumbbells, kettlebells, barbell bars, and weight plates.

  • Functional Equipment: equipment designed for dynamic movement training, such as medicine balls, punching bags, sling trainers, jump ropes, and more.

Add equipment in bulk

You can add equipment in bulk via the Add Multiple Equipment option for strength, cardio, and flex machines, the Add Weights option for free weights, and the Add Multiple Functional Equipment option for functional equipment. In general, we recommend using this option to add equipment, since it provides easier navigation. This can be done multiple times for different vendors.

Add strength, cardio, and flex machines

  1. Under the equipment type you want to add, select Add Multiple (Strength) Machines or Add Multiple Equipment. This will open the gym inventory wizard.

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  2. If needed, you can click the x icon in the top-right corner to exit the wizard, or click Back to return to a previous page.

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  3. Select the Vendor Name and Vendor Line (product line) of the equipment and click Continue. You can only select one vendor at a time, but you can select multiple vendor lines.

    Note

    • If you can’t find your vendor name or line, select DEFAULT and do the following:

      1. Refer to the EGYM Genius Partner Roadmap to confirm which brands or lines are linked or planned to be linked with Genius in the future.

      2. If your vendor or lines are not included in the partner roadmap, reach out to inventory@egym.com so we can consider adding them.

    • The compatible_egym_icon.png arrow icon on certain vendors, lines, and equipment is used to identify Compatible EGYM Machines. EGYM Genius uses extensive metadata on these machines to generate training plans with accurate machine settings and training weights.

  4. Select the equipment types you want to add.

    add_strength_machines_menu.png

  5. Once you’re done, click Add to Library. The new equipment will appear in your gym inventory.

Add free weights

  1. Under Free Weights, select Add Weights. This will open the gym inventory wizard.

  2. If needed, you can click the x icon in the top-right corner to exit the wizard, or click Back to return to a previous page.

  3. Select the Free Weight Equipment Type and click Continue. You can select more than one option.

  4. Select the Vendor and Vendor Line wherever possible. Otherwise, select DEFAULT.

    Note

    The exact vendors and lines for free weights are not necessary for Genius training plans.

  5. Define the Weight, Weight Ranges, and Increments where required. You can also add multiple sets or options of the same equipment type.

    free_weights_increments.png
    Example 4. Defining weights

    For some items (e.g., dumbbells and kettlebells), you should specify the starting weight, the highest weight available, and the increments between each item. This helps ensure that EGYM Genius accurately calculates and suggests appropriate weights for training plans.

    For example, for dumbbells, it could be:

    • Starting Weight: 2.5 kg / 5 lbs

    • Highest Weight: 40 kg / 50 lbs

    • Increment: 2.5 kg / 5 lbs



  6. Once you’re done, click Add to Library. The new equipment will appear in your gym inventory.

Add functional equipment

  1. Under the equipment type you want to add, select Add Multiple Functional Equipment or Add Multiple Equipment. This will open the gym inventory wizard.

  2. If needed, you can click the x icon in the top-right corner to exit the wizard, or click Back to return to a previous page.

  3. Select the Functional Equipment Type and click Continue. You can select more than one option.

    functional_equipment.png

  4. Select the Vendor and Vendor Line wherever possible. Otherwise, select DEFAULT.

    Note

    The exact vendors and lines for this equipment type are not necessary for Genius training plans.

  5. Define the Weight, Weight Ranges, and Increments where required. You can also add multiple sets or options of the same equipment type.

    weight_range_func_equipment.png

  6. Once you’re done, click Add to Library. The new equipment will appear in your gym inventory.

Add equipment individually

You can use the Add Single Equipment option for Strength, Cardio, and Flexibility Machines.

Note

For Free Weights, refer to Add Free Weights.

  1. Under the equipment type you want to add (for example, Strength Machines), select Add Single Equipment.

    add_single_equipment.png
    add_single_equipment_full_stae.png

  2. Select the Equipment Type, Vendor, and Line (product line) of the equipment and click Save.

    add_single_equipment_input.png

  3. The new equipment will appear in your gym inventory.